Posted in diary inserts

Month On 2 Pages

I don’t use Month On 2 Pages (MO2P) inserts anymore, but, when I was in School, College, Uni and working a few different part time jobs I found this kind of insert to be the most useful for planning my time and knowing where I needed to be at a glance.  I did have some for one of my planners the other year but aside from setting them up I never really used them so decided not to add them to my planner this year.

I had 2 or 3 different planners on the go at one point (a Domino Pocket in Indigo for my work stuff, an A5 for my college and uni notes that I bought from Paperchase and my pink Filofax Classic that combined all of my day to day itinerary.) and I had MO2P papges in all of them.  My work one held all my shift rotas, my college and uni one held my timetable info and class times and my everyday planner had all of my timetables and rotas combined (along with annual leave days, holidays booked and festivals, camping and car mot/insurance/tax) on it – it was a mess!  I wish I had kept the pages or photographed them so I could show you, they looked really chaotic but made sense to me!

All my MO2P inserts came from Filofax (you can buy them here)

Do you use MO2P pages?

xoxox

Posted in Planner Makes

Planner Makes – Diary Inserts

In this series I will be sharing how to make your own planner items, whether it is inserts, like today, or any other planner related items that you can create for yourself.  I decided on today’s topic of Diary Inserts as for most of this month I feel that we have been talking about them!  It is also around about now, when we are nearly a month into the New Year that I start to think about whether the inserts I have are working for me, especially the diary inserts!

The first thing I like to do when making inserts is to look at what is currently working for me and what isn’t, whether it is wanting to add something into my diary or take something out, change the layout or make areas bigger or smaller (for example making the weekend span one box/line rather than two).  I then take a piece (or pieces) of the same sized paper as your inserts are and draw out your idea’s to see if they will work, once I am happy with the layout I have chosen I then go about setting up my design on to a new Microsoft Word document (set up as landscape orientation) and using the “Text Boxes” and “Table” functions I replicate what I have designed.

word-table-text-box_edited-1

 

The next thing I do, before anything else is to go to Excel and create a Day/Date/Month/Year spreadsheet for the month or year I want to use (like in this picture)

excel-calendar-create_edited-1-copy-3-copy

If I am creating a D2AP inserts I will leave the spreadsheet like this, if not I then use the Filter function

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and select just mondays which will give you all the mondays in that month, select all and cut and paste these into a new tab and do the same for the other days of the week so you end up with a tab under which are all the mondays, then a tab with all the tuesdays etc…

sort-and-filter-days_edited-1-copy-2-copy

Now save the whole spreadsheet and head back to Word.  Now we can start the mail merge process!  Mail Merge is a fancy way of obtaining and transferring selected data from your spreadsheet over to your insert design.  I would use the Mail Merge Wizard for this part.

mailmerge_edited-1-copy-copy-copy

Select Mail Merge Wizard then the starting document as “Letters”.  Select Starting Document as “Use Current Document”.  At Select Recipients click on “Browse” which will bring up a list of documents, find your diary/calendar spreadsheet from the list and click on it.

mail-merge-wiz_edited-1-copy-copy-copy mail-merge-select-rec_edited-1-copy-copy

Depending on how you have saved your spreadsheet, you should get a box like this, for D2AP where you have not split down your days then you should just get a list, for the weekly spreads you should see similar to this

mail-merge-selection_edited-1-copy-copy

Now you want to select the day that you want your inserts to start on (for mine I am choosing Monday), click on the ok button at the bottom (once you have highlighted your selection) then select “More Items” – select Day then Date, then Month and finally Year (or select each item as you would like it to appear)

mailmerge-selection-day_edited-1-copy-2-copy

mail-merge-more-items_edited-1-copy-copy  day-date-month-year_edited-1-copy-copy

Select Preview Letter in the Mail Merge screen then Complete Mail Merge which will give you the completed version of your inserts.  You will need to do the same thing for each line of your inserts if you are creating anything other than D2AP inserts.  And remember to put a space between each item before you click complete Mail Merge!

preview_edited-1-copy  complete-mail-merge_edited-1-copy

Before saving your document, select the size and save as a pdf which can then be printed, or you can print direct from Word!

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I hope this basic guide will help you start to play around with designing your own inserts!  Let me know what you create in the comments below!

 

 

 

Posted in personalization

Planner Personalization

I wish someone had told me, way back when I first had a planner, that you could customize and personalize it and really make it your own.  In high school I had a green and tan Collins binder system that could have done with something to make it feel properly like mine.  Back then, and probably for much of my time in a planner, I have not really thought any more of personalizing it than writing my details onto the information sheet and placing it behind the clear plastic fly leaf.

I was the sort of girl who would buy her diary inserts off the shelf and just use them to write everyday things down on, I would use the dividers that came with the binder until they fell apart then go and buy more and I would write in what ever color pen was available.

Roll forward a few years and I have personalized my planner to perfection – well, perfect for me!

This series will give you hints and tips, things to try, and other ways of personalizing your planner to match your style and personality.

The first of this series will be posted on 13th February so come back then to see how you can personalize yours!

xoxox

Posted in Other Inserts

Other Inserts – Information

This is another new addition to my blog 🙂  “Other Inserts” focuses on any insert that you can get which is not diary based, the first in this series looks at the Information sheet that is usually included with shop bought diary inserts and looks a bit like this

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This is one of the first things I fill in when I am setting up my planner for the year, usually with a new pen and my best handwriting, I like the newness of the page and being able to update information that may otherwise have expired, been crossed out or written over.  I think this is one of the most important sheets to fill in as well, it makes the diary and planner truly yours and identifies it as having an owner and belonging.

The Information (or Important Information as it is sometimes referred to) is really useful for you to see at a glance, and be able to find easily, numbers you may need in an emergency, or numbers and data that people may need if you are caught up in an emergency.  I have not yet filled in this sheet (I’m still using last years Information sheet) but am going to be filling it in soon, laminating and punching it before placing it at the front of my planner, behind the dashboard.  I totally recommend laminating this page as it will get a fair bit of battering over the year and placing it toward the front of your planner just so that it is easy to find in an emergency.

If you don’t have one of these sheets then you can type or write up your own version and add it to your planner.

Have you made your own Improtant Information sheets? What does it look like?

The next episode of Other Inserts will be up on my blog on 6th Feb!  catch you then

xoxox

Posted in Uncategorized

WO2P Set Up and Designed Monthly Insert

I have been using a WO2P set up for as long as I can remember (including in my Filo Classic in Personal size) although I made some tweaks to the set up of the pages in my A5 (from Paperchase).  I really like being able to see everything for the week at a glance but found it frustrating to have to flick through the pages in order to see what was happening in future weeks with regard to making plans and organizing events in the future.  Today I sat down with some squared paper and have designed a Month calendar with a weekly pull out “side bar” so I can plan my month more effectively, from blog posts to appointments and arranging meetings.  Here’s the first one I have designed and how it fits into my planner!Monthly view of insertWeek 1 view of insertWeek 2 and 3 view of insertFully expanded insert